Systems do not create or hinder culture, they allow culture to flourish. There is a fear that systems create a rigidity in an organization. That a system does not allow for adaptability or the handling of unique situations. These systems then lead to a culture and organization that is too rigid. Systems are created to allow the culture of your organization to flourish. If systems are failing to do this for your organization it is time to get rid of them and start fresh.
In creating systems you need to first figure out the identity, and mission, of your organization. Some may call this your brand, I believe though that brand is just one part of the culture. Who you are and what you do creates the culture of your organization. If you are known for incorporating the arts, for outreach in the community, connecting people or for your innovative ideas, systems must be in place to allow those to be at the forefront of your organization. These systems help to prioritize the pieces of your organization you want to see flourish and streamline the messy parts for even greater success. Systems are routines and procedures that are created to help your organization do what it does best.
Whether your organization is just starting or is as old as I am there are always some problems that arise. Being proactive with these problems helps to maximize time doing what you love to do best. Spend some time up front thinking through problems and issues that have arisen in the past, in similar organizations, or that could arise in your organization. What would be devastating to you? What is the most common issue that arises? Then, begin to think through strategic solutions to these problems before they make life miserable. Always in a rut with volunteers? Think of ways to recruit year long, improve the volunteer culture you already have and look for ways to streamline the process.
In creating systems it takes time up front to analyze your current situation. Be honest with the current state of your organization and think of different ways to make it better. Create systems to further the reach and influence of your organization. As your organization grows the systems you create will change and adapt to meet that growth. When productivity, growth, or your culture begins to go places you do not with it to, begin to look at the systems that allowed the divergence in the first place.
Your organizations culture will flourish and you will find more success when the systems that you create allow it to do so.